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How to create build Request for Proposal using a real example?


How to create build Request for Proposal using a real example?

The Khabin crew set out to build a new mobile app with the sole purpose of teaching existing and new clients about how to plan and the process of building new apps.

As part of Khabin team services, we help organizations build Request for Proposal (RFP) even if they don't end up with a final development bid. An (RFP) offers several benefits for both organizations seeking services or products and vendors providing them. Here are some key advantages:

  • Clarity of Requirements
  • Competitive Bidding
  • Objective Evaluation
  • Standardized Process

RFPs force the organization to clearly articulate its needs, objectives, and expectations. This ensures that all potential vendors have a comprehensive understanding of the project requirements.

They also provide a standardized and structured process for vendor selection. This consistency helps in making fair and unbiased decisions, ensuring that all vendors are evaluated on the same set of criteria.

In summary, utilizing an RFP in the procurement process enhances transparency, facilitates fair competition, and enables organizations to make well-informed decisions, ultimately leading to successful collaborations with qualified vendors. By issuing an RFP, organizations can invite multiple vendors to submit proposals. This competitive bidding process helps ensure that the organization receives a variety of solutions and competitive pricing, fostering a more robust selection process.

Here is the RFP we put together for OmClock. A proposal you could send to multiple development groups asking for development bids.

I. Introduction

A. Overview

OmClock is an unguided meditation app designed for iOS, aimed at transforming users' meditation practice into a consistent habit. OmClock is an evergreen meditation app with no server-side infrastructure and low overall maintenance. At its core, it allows users to play sounds, set timers, and chimes.

B. Project Scope

The app allows users to choose unguided meditation sessions lasting from 1 minute to 8 hours. OmClock provides customization options, including selecting soothing background tracks or opting for silence during meditation. The app monitors users' progress and offers encouragement to foster a healthy meditation routine. Additionally, OmClock should support Apple HealthKit integration to track "mindful minutes" within the Health app.

II. Requirements

A. Functional Requirements

  1. Unguided Meditation Sessions:
    • Sessions can be "Paused", "Resumed", and "Ended"
    • When a session is active, the user-selected background sound is played
    • Users can choose sessions ranging from 1 minute to 8 hours with the option of "Zen" mode.
      • Zen - no timer set
    • Interval Bell is triggered based on user preference
  2. Customization:
    • Settings
      • Users can customize their meditation experience by selecting background tracks or opting for silence.
        • Select between a list of MP3s for background sounds
        • Select between a list of MP3s for chime sounds
      • Toggle syncing sessions with "HealthKit"
    • Timers and Session Length
      • Session Duration - 1 minute to 8 hours
      • Toggle "Zen" - Ignores session duration if active
      • Interval Bell - Every 1, 5, 10, 15, 30, or 60 minutes
  3. Progress Tracking:
    • The app should track users' meditation progress.
      • A chart visualizing the "Last 7 Days" in minutes
      • Number of sessions
      • Total number of minutes meditated
      • Longest Session in minutes
      • Average session length in minutes
  4. HealthKit Integration:
    • Support integration with Apple HealthKit to track "mindful minutes" within the Health app.

B. Technical Requirements

  1. iOS and iPadOS Compatibility:
    • The app should be compatible with the latest iOS and iPadOS versions.
  2. Apple HealthKit Integration:
    • Ensure seamless integration with Apple HealthKit for mindful minutes tracking.

C. Design Requirements

  1. User Interface:
    • Design an intuitive and user-friendly interface for a seamless meditation experience.
    • The initial screen should allow the user to immediately start meditating.

Other things to include in your RFP.

  • Submission Instructions: Provide instructions on how vendors should submit their proposals, including the deadline and required format.
  • Proposal Evaluation Criteria: Detail the criteria by which proposals will be evaluated, such as experience, cost, timeline, and relevant skills.

At Khabin, we seamlessly integrate into your team, offering versatile solutions as your Team Extension, handling End-to-End Development, or providing strategic insights through Consulting. Elevate your tech journey with Khabin — where innovation meets expertise.

Solve your tech needs with Khabin!

We streamline communication through executive outlines, utilizing your preferred channels such as Email, Slack, Teams, GitHub, and more. Tailoring our workflow to your needs, we let you choose the check-in timeline – be it daily, weekly, or a schedule that suits your project best. At Khabin, your preferences guide our collaboration, ensuring seamless communication and prioritized success.

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